Sea kayak #14
Outdoor Program · Rec Center
OutDue Fri 4:30 pm
Equipment Rental & Booking Software For Campuses
Make Every Campus Rental Easier to Manage
From equipment reservations to returns, University Rec Rentals gives your team one place to manage the rentals, facilities, users, and payments that keep your program running.
Built specifically for college and university recreational programs.
Stage light L6
Drama Dept · Booth
ReservedSat 7 pm
Trusted by campus rental programs
Campus recreation teams need more than a basic booking system. University Rec Rentals brings reservations, inventory, users, payments, and facility scheduling together in a secure, cloud-based platform.
From outdoor gear to facility and recreation equipment, Boise State manages a diverse rental operation serving students, faculty, staff, and the community. University Rec Rentals helps campus teams bring that complexity into one organized rental workflow.
ONE PLATFORM. MORE CONTROL.
One rental, start to finish, in four scans.
Students reserve, your staff scan, and the status of every item updates for everyone the second it changes.
See the full feature list- 1
Reserve
Online from your website, or at the counter. Free, flat or variable pricing; student, faculty and staff rates; deposits if you want them.
Sea kayak #14Fri 9:00 am → 4:30 pm$0.00 · student - 2
Pay
Collect fees when they apply, with the payment processor you already use. Waivers and agreements are signed at the same time.
Stage light L6Card · SquarePaid $12.00 - 3
Check out
Scan the barcode, tap the student ID, done. Access control and student information systems stay in sync.
Scanned 9:02 amOut · A. Rivera - 4
Return
Scan it back in. Late fees, damage notes and lost-item charges are calculated for you, and the item is available again instantly.
Trail bike 22Returned 4:12 pmAvailable
FROM RESERVATION TO RETURN
A Simpler Way to Manage Every Rental
Onsite and Website Reservations
One reservation system for the counter and for your own campus website.
Access control and SIS integrations
Works with popular access control and student management systems.
Student, faculty and admin profiles
Profiles, rates and complete rental history for every user type and department.
Staff profiles and permissions
Student staff get exactly the access they need, and nothing more or less.
Barcoded inventory tracking
Rent and track every item by barcode, from kayaks to lighting rigs across campus.
Single Sign-On (SSO)
Let students and faculty access rental services using existing campus credentials.
Free, flat and variable pricing
Price per item, per hour, per user group, or not at all when appropriate for you.
Integrated payment processors
Collect fees on the spot with the processor you already use for your campus program.
ONE CAMPUS. MANY RENTAL NEEDS.
Your rental system shouldn't stop at recreation
Go beyond recreation with a rental platform built for your entire campus. Manage equipment, facilities, reservations, and rental activity across departments from one place.
Campus RecreationOutdoor ProgramBookstore
Drama & TheaterEngineeringScience Labs
Audio / VisualAthleticsStudent Union
POINT OF SALE
Reservations, Scheduling & Payments in One Place
Simple, affordable pricing puts real-time reservations, scheduling and fee collection within reach of institutions of any size.
- Counter POS with barcode scanner and card reader
- Facility and room bookings alongside equipment
- Secure, cloud-based: nothing to install on campus
- Reports your director will actually read
SEE UNIVERSITY REC RENTALS IN ACTION
See what your rental program could run like
Take a closer look at how University Rec Rentals can bring reservations, inventory, users, scheduling, and payments together for your campus.
No. 00-2026
TALK TO US
Let's Talk About Your Campus Rental Needs
Tell us about your campus, and we'll show you a simpler way to manage rentals. See how University Rec Rentals can help your team save time and stay in control.
- Phone
- 408-728-8556
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